Brandon, MB––April 8, 2022: Because some companies have different divisions or entities with separate QuickBooks files or acquire a different company that they would want merged, a QuickBooks file merge would be called for.
When merging QuickBooks company files, Ledger Accounts need to be reviewed for duplicates. For example, if an account is called communications expense in one file and telecommunication expense in another file, there also could be an issue with combining files. This could also occur if there are spelling differences or if account numbers are different. QuickBooks Desktop Enterprise provides a built-in feature to merge company files and allows for combining balance sheet standards, statement of cash flows and balance sheet summary.
Merging QuickBooks files can be done by third-party applications provided by Intuit. You can find many applications that are compatible with the QuickBooks software and are easily available on the Intuit website.
Another way to merge files is by exporting reports manually and then merging the QuickBooks file using MS Excel on to the system.
A third party file merge service merges a local data file into a networked data file, merges two different data files, consolidates multiple QuickBooks data files into a single file after adding a class to each data file, and also assists in merging data files prior to uploading to QuickBooks Online.
QuickBooks Repair Pro offers an industry-standard solution to combine data from multiple company files into a single company file - with guaranteed results. This service will additionally add classes to all transactions in each company file that can be used for reporting purposes. The merged file is audited to ensure all transactions were merged correctly.
There are a few limitations as to what can and cannot be merged. Payroll checks are merged as regular checks and won't appear in payroll reports. This is mainly because QuickBooks does not allow payroll checks to be transferred from one file to another. Bank Reconciliations also cannot be merged as QuickBooks does not support the transfer of Bank Reconciliations.
Data files with negative inventory and assembly builds do not merge correctly because there is insufficient quantity on hand to build the assemblies and they transfer over as pending builds.
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